TERMS AND CONDITIONS OF REGISTRATION AND PARTICIPATION

1. Purpose and Scope

These Terms and Conditions govern the registration,, and participation process for the Convening EMEA Post Tours (hereinafter referred to as the “Event”), organized or managed by Leading (acting as the Executive Secretariat / Organizing Entity). By submitting the registration form, the participant fully and unreservedly accepts these terms.

 

2. Registration and Invoicing Details

2.1. The participant is solely responsible for the accuracy and truthfulness of the data provided in the registration form.
2.2. The invoicing details (Name/Entity, Tax ID, and Address) entered at the time of registration are final. Any request to amend an issued invoice due to participant error may be subject to administrative reissuance fees.
2.3. Registration will only be considered valid and confirmed upon receipt of full payment of the applicable fee/ticket.

 

3. Payment Terms and Methods

3.1. Event registrations may be paid using the methods made available on the payment platform, namely: [Insert methods, e.g., Multibanco Reference, MB WAY, Credit Card, or Bank Transfer].
3.2. Registration fees are indicated in Euros (€) and are subject to applicable VAT at the legal rate in force, where applicable.

 

4. Cancellation 

4.1 Substitutions: Participant substitutions are permitted, provided that the change is formally communicated by email to the event secretariat up to [X] days before the Event.

 

5. Event Changes or Cancellation

5.1. The Organization reserves the right to modify the details due to force majeure, technical constraints, or last-minute changes, without entitlement to compensation.

 

6. Accreditation and Venue Access

6.1. Access to the Event (physical or digital) is personal and non-transferable.
6.2. At check-in, participants must present the electronic confirmation sent by the Organization (containing a QR Code/Confirmation Code) to collect their badge.

 

7. Image, Audio, and Intellectual Property Rights

7.1. Due to the public and scientific/promotional nature of the Event, the Organization and accredited media may capture photographs, video, and audio recordings.
7.2. By participating, the participant authorizes the use of their image and voice for communication, marketing, archival, and promotional purposes (including future editions) across the Organization’s channels (websites, social media, newsletters, reports).
7.3. All content presented (presentations, slides, papers) remains the property of the respective authors or the Organization, and its recording, reproduction, or distribution without prior written consent is strictly prohibited.

 

8. Data Protection (GDPR)

Personal data collected through registration is used exclusively for Event management (badges, access control, invoicing, and logistical communications). Data processing complies fully with the General Data Protection Regulation (GDPR). For more details, please consult the Leading privacy policy.

 

9. Applicable Law and Jurisdiction

Any disputes arising from these Terms shall be governed by Portuguese law.